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What are Microsoft Forms?
Posted on January 8, 2022 | Forms
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- What are Microsoft Forms?What are Microsoft Forms?Whats so cool about Microsoft Forms?Microsoft Forms vs. SharePoint ListsIntegration with SharePointIntegration with Power Automate (formerly Flow)Use Cases for FormsVideo liên quan
If you happen to click on an App Launcher within your Office 365 suite, you will notice an app called Forms. In this article, I want to introduce you to this beautiful application and advise you on several use cases for it.
What are Microsoft Forms?
Microsoft Forms is a web-based application within an Office 365 suite that allows users to build quick intake forms and surveys via a very intuitive builder.
Whats so cool about Microsoft Forms?
- It is web-based
Microsoft Forms vs. SharePoint Lists
In the past, if you wanted to build a Form, you had to create a custom list in SharePoint or use a Survey web part.
Example of a Custom List in SharePoint Online
Example of a Survey Web Part in SharePoint (please dont use it anymore!)
Survey Web part is a classic web part that is pretty outdated and has limited functionality, and SharePoint Custom List requires that the user has some understanding of SharePoint and how it works. The most important limitation of using custom lists for intake forms and surveys is that they cannot be (easily) shared externally. In contrast, Forms can easily be shared outside of an organization, so you can use it to gather input from clients and vendors, for example.
Integration with SharePoint
Just like many other Office 365 apps, Forms plays well with SharePoint. There is a Microsoft Forms web part in SharePoint Online that allows you to embed the intake forms or embed the results.
Integration with Power Automate (formerly Flow)
Forms also integrate with Power Automate. That means that you can take the input from the form and carry it through the business process, populate its data into SharePoint lists and push to other applications and databases.
Use Cases for Forms
Oh boy, the sky is the limit. Here is what I have seen my clients use Forms for:
- Mileage Reimbursement FormVacation Request FormBasic SurveysJob Applicant forms for Human ResourcesNew Employee Onboarding formsPurchase Order formsSharePoint site requestsAll sorts of checklistsCompany pollsSuggestion Forms
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